Job Description
Our client is currently seeking a professional Administrative Clerk/Legal Administrative Assistant to join their team. Join an accomplished team of Lawyers and dedicated support staff in the heart of downtown Vancouver in this exciting entry-level opening. These firm prides itself on delivering excellent service to its clients so they are seeking a motivated go-getter with great people skills to help maintain that standard.
Key Responsibilities
• Prepare open matter reports and request/gather all necessary client documentation
• Prepare closed file reports, strip files, organize file materials
• Assist with organizing meetings and scheduling appointments
• Print / copy / scan / save documents in document management system
• Prepare expense reports
• Assist with accounting, billing and payment tasks
• Providing desk coverage for Legal Administrative Assistants, overflow assistance, and other general administrative duties as required Secondary duties and responsibilities
o Opening files in 3E accounting system
Qualifications
• 1+ years of experience in a clerical or administrative capacity
• Completion, or in the process of, of an accredited Legal Administrative Assistant program
• Completion of an accredited medical office assistant program or Bachelor of Science degree considered an asset
• Strong knowledge of medical terminology considered an asset
• Good technical skills including Outlook, MS Word and MS Excel
• Commitment to providing first-rate and prompt quality service
• Ability to maintain strict confidentiality regarding the firm, its clients and any related matters
• Excellent communication (verbal and written) and interpersonal skills with the ability to listen effectively and respond appropriately
• Ability to develop and build strong relationships and rapport with lawyers and legal assistants
• Excellent organizational skills with a strong attention to detail to produce high quality and accurate work
• Ability to work effectively both independently and as a contributing member in a team environment
• Solid work ethic and team player
• A willingness to learn and to adapt to changing demands
• Ability to prioritize tasks by deadline, work calmly under pressure and manage a high volume of work in a fast-paced and time sensitive environment
• Proven ability to take initiative as well as follow instructions
• A polished and professional image and demeanor with a positive can-do attitude
