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Junior LAA /Administrative Clerk – Health Law

Administration Positions, Legal
Permanent, Full-Time

Job Description

Our client is currently seeking a professional Administrative Clerk/Legal Administrative Assistant to join our Health Law group. Join an accomplished team of Lawyers and dedicated support staff in the heart of downtown Vancouver in this exciting entry-level opening. This firm prides itself on delivering excellent service to its clients so they are seeking a motivated go-getter with great people skills to help maintain that standard.

Key Responsibilities

• Organization of documents and medical records in binders
• Prepare open matter reports and request/gather all necessary client documentation
• Prepare closed file reports, strip files, organize file materials
• Assist with organizing meetings and scheduling appointments
• Print / copy / scan / save documents in document management system
• Prepare expense reports
• Assist with accounting, billing and payment tasks
• Providing desk coverage for Legal Administrative Assistants, overflow assistance, and other general administrative duties as required Secondary duties and responsibilities
• Provide backup coverage for Health Law Administrative Clerks in completing new business procedures:
o Preparing conflict searches and assessing any potential conflicts
o Preparing Client Identification Verification (“CIV”) information
o Opening files in 3E accounting system
o Preparing various correspondence including letters, emails, etc.
o Liaising with appropriate lawyer(s) and Legal Administrative Assistant(s) regarding all new business-related documents
o Saving file-related documents to the document management system
o Discussing file assignments with the Practice Group Chair(s)
o Other related general administrative duties or ad hoc projects, as needed


• 1+ years of experience in a clerical or administrative capacity
• Completion, or in the process of, of an accredited Legal Administrative Assistant program
• Completion of an accredited medical office assistant program or Bachelor of Science degree considered an asset
• Strong knowledge of medical terminology considered an asset
• Good technical skills including Outlook, MS Word and MS Excel
• Commitment to providing first-rate and prompt quality service
• Ability to maintain strict confidentiality regarding the firm, its clients and any related matters
• Excellent communication (verbal and written) and interpersonal skills with the ability to listen effectively and respond appropriately
• Ability to develop and build strong relationships and rapport with lawyers and legal assistants
• Excellent organizational skills with a strong attention to detail to produce high quality and accurate work
• Ability to work effectively both independently and as a contributing member in a team environment
• Solid work ethic and team player
• A willingness to learn and to adapt to changing demands
• Ability to prioritize tasks by deadline, work calmly under pressure and manage a high volume of work in a fast-paced and time sensitive environment
• Proven ability to take initiative as well as follow instructions
• A polished and professional image and demeanor with a positive can-do attitude

What's In It For You

A competitive annual salary in the $53-57K range, commensurate with experience, comprehensive health, dental and vision benefits, a pension plan after 2 years of employment, a professional development allowance and plenty of growth opportunities, vacation, sick and personal days.



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