Job Description
Our client, a well-respected non-profit organization, is dedicated to enriching the lives of older adults through engaging programs, social activities, and community support. Located in a historic setting by Jericho Beach, they provide a welcoming space where members can connect, learn, and thrive. We’re looking for an Accounts & Administrative Coordinator to help them manage outreach, marketing, and daily operations. This role is perfect for a strong communicator who enjoys a mix of content creation, community engagement, and administrative support.
We are looking for a candidate with some experience in accounting, particularly with QuickBooks. The position requires someone to handle accounting tasks such as processing payroll and billing.
Please note: We are not looking for candidates with a marketing background. Only those with a blend of communications, administrative, and accounting experience should apply.
Key Responsibilities
- Manage the membership database and reconcile daily receipts in QuickBooks.
- Coordinate room bookings and provide front desk assistance as needed.
- Support office volunteers with resources and training.
- Improve administrative processes for efficiency.
- Maintain and update organizational records and databases.
- Handle program registrations and assist with planning.
- Keep the website and calendar updated in collaboration with the Programs Coordinator.
- Assist in event coordination and room setup.
- Create, edit, and manage content for digital and print media.
- Maintain the website, newsletters, and social media platforms.
- Develop strategies to increase public engagement and awareness.
- Coordinate outreach initiatives and strengthen community relationships.
Qualifications
- 2+ years in a non-profit, communications, or community-focused role.
- Degree or diploma in communications, public relations, or a related field.
- Strong writing, digital marketing, and database management (QuickBooks, Google Workspace).
- The ideal candidate must have billing experience and be proficient in performing general accounting tasks.
- A smart proactive candidate who is Detail-oriented, adaptable, and great with people skills.
- Must be legally eligible to work in Canada.
- Occasional evening or weekend work may be required.
