How we’re keeping our employees and customers safe during COVID-19. Learn More.

< View All Jobs

Administrative Assistant – West Vancouver

Administration Positions
Permanent, Full-Time
West Vancouver

Job Description

Our client in West Vancouver has a new full-time role for an experienced, efficient and personable Administrative Assistant to provide support to the management team of a very busy membership association. You will work under minimal supervision and have the opportunity to exercise considerable independence of judgment and action in performing your daily administrative duties.

Key Responsibilities

  • Answering the phones and responding to inquiries
  • Arranging meetings including the Annual General Meeting
  • Preparing and distributing material, including notices of meetings, general and confidential correspondence
  • Delivery/receipt of mail
  • Electronic and paper file maintenance
  • Coordinating special functions as determined by the Executive team
  • Maintaining a membership database and preparing reports using MS Access
  • Assembly and distribution of the Association’s newsletters throughout the year
  • Preparing invoices
  • Assist with a variety of accounting-related duties such as preparing payroll cheques, assisting the Treasurer with queries, preparing annual audit/financial review packages, etc.
  • Administering scholarship programs
  • Updating and maintaining the office manual
  • Maintaining frequent contacts with senior management and other professionals
  • Taking, transcribing and distributing minutes of meetings, as required
  • Maintaining inventory of office supplies and equipmen


  • Grade XII or equivalent, including formal clerical skills and a minimum keyboarding speed 60 wpm. Shorthand an asset.
  • Minimum five years’ experience with diverse administrative background.
  • Excellent organizational, interpersonal and communication (oral and written) skills.
  • Ability to work independently and with minimal supervision.
  • Ability to take and transcribe minutes at meetings.
  • Ability to work with Microsoft Office software applications, as well as familiarity with accounting software, e.g. QuickBooks.
  • Superior clerical aptitude and ability to work under pressure.
  • Valid BC Driver’s license (car an asset)
  • A background in any of the following would be a definite asset: Collective Agreements, Legal, Municipal Government, School Board regulations

What's In It For You

Salary $30.32 an hour to start plus a great benefits package.



Looking for a job not posted? We'd still love to hear from you!

Send us your resume with a cover letter outlining what kind of opportunity you are looking for. If something becomes available, we will contact you.

Submit resumé