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Admin Assistant to Engineering team

Administration Positions, Insurance
Permanent, Full-Time

Job Description

Join a world leader in property loss prevention, in this f/t spot that supports a team of engineers, based in downtown Vancouver.

This position will be responsible for assisting the team with various administrative tasks and developing trusting relationships with key stakeholders.

Key Responsibilities

  • Ensures the timely delivery of engineering services and products to clients at new and existing locations, which includes indexing locations, ensuring there is a local contact to schedule visits and that the report is transmitted utilizing the correct document distribution.
  • Support the team’s risk improvement efforts by tracking risk improvement recommendations for completion, inputting recommendation follow-up responses from clients and field engineering into a database.
  • Compile reports and information which includes providing data for the development of client presentations, generating and utilizing company report templates to provide information and gathering and distributing data.
  • Ensure internal and external clients receive a timely response to inquiries.
  • Establish working partnerships with external and internal clients.
  • Utilize Excel tools and formulas to format, and process client information accurately and efficiently.
  • General admin duties such as incoming mail, greeting visitors, ordering office supplies and related equipment, booking boardrooms for meetings, answering phones, etc.


  • Bachelor’s degree preferred.
  • 2+ years’ experience supporting a work group and/or manager, preferably in an insurance or related work environment.
  • Strong organizational, time management and prioritization skills. Above average technical skills, including but not limited to, Microsoft Office applications such as Outlook, PowerPoint, Word and Excel
  • Excellent communication and interpersonal skills.
  • Strong problem-solving capability.
  • Customer oriented and able to work well in teams, as well as the ability to adapt and understand cultural differences.

What's In It For You

$52,000 per annum plus a pension plan, an employer-matching savings plan, 100% employer-paid group benefits, a healthcare spending account, 3 weeks’ vacation, parental/maternity leave top-up plan and more!


Not specified

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