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Admin Assistant, ASAP – Dec. 31st

Administration Positions

Job Description

Great 3 month temp assignment available for a candidate with intermediate to senior level administrative office experience and strong technical abilities in a super-convenient area of Burnaby!

The position starts ASAP until the end of the year, providing office administrative support to the department of a major organization.  Hours are 8:30 am to 4:30 pm, M-F.

Key Responsibilities

  • Providing meeting coordination support to the team – booking appointments, setting up Teams meetings, preparing agenda items, follow-up with attendees, etc.
  • Take and prepare minutes from meetings
  • Extensive Outlook calendar management
  • File maintenance
  • Answering department phones and providing excellent customer service to callers
  • Ad hoc duties


  • Intermediate Microsoft Office skills (MS Word, Excel, Powerpoint and Outlook)
  • Strong communication skills (this position is based at a reception desk)
  • Strong ability to schedule meetings in Outlook
  • Keen attention to detail as they will be responsible for formatting various documents
  • Strong technical ability with proficiency using Zoom and Adobe Standard
  • Experience in a fast-paced office environment
  • Self-starter and multi-tasker (must take initiative)
  • Meeting support – scheduling, catering, agenda preparation ~ minute taking experience considered an asset.


What's In It For You

Outstanding rate of pay + 4% vacation pay.


Not specified

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